Can SharePoint site content be shared publicly ?
Yes, you can share SharePoint Online files and folders using anonymous links which can be accessed without signing in.
You may want to share documents from your SharePoint Online site with external vendors, partners, customers so they can easily access them. Though SharePoint provides option of external sharing, but many users complain its a lengthy process and want to avoid it. Biggest problem is that the invitation email goes to the spam/junk folder.
Can entire SharePoint site be shared publicly ?
No, SharePoint Online Public Websites are discontinued. Read more here.
You can share SharePoint Online file or folder anonymously as public links which do not require external users to login with Organizational or Microsoft account.
Steps to enable SharePoint anonymous access
- Navigate to SharePoint Admin Center (require SharePoint Admin / Global Admin access).
- Open Sites --> Active Sites --> search your site.
- Open Policies --> External Sharing --> Edit --> select Anyone (IMPORTANT).
- Click Save.
- Navigate to the SharePoint Site Collection.
- Select the file/folder which you want to share anonymously --> Click Share and configure "Send link" as shown below.
- Click Apply.
- Now you can copy the link and share with external users.
- If you want to share .aspx pages anonymously, deactivate the Site Collection Feature "Limited-access user permission lockdown mode". When this feature is enabled, permissions for users in the "limited access" permissions level (such as Anonymous Users) are reduced, preventing access to Application Pages.
Who would you like this link to work for? - Anyone with the link (IMPORTANT).
Expires - Default is 90 days, you can change the date.
Set password (You will need to provide the password to others) - If you want additional security by allowing access only with a password.
Reference - External sharing options for SharePoint Online site collection (Microsoft Office 365)External Sharing setting are set at organization Tenant level, but can be overridden from individual Site Collection settings.
|Sharing Option||Use to|
|Anyone||Allow site owners and others with full control permission to share the site with people who authenticate. Allow site users to decide when sharing files and folders to require authentication or allow unauthenticated people to access the item. Anyone links to files and folders can be freely forwarded.|
|New and existing guests||Allow site owners and others with full control permission to share the site with people outside the organization. These people will need to sign in and will be added to the directory. Allow site users to share files and folders with people who aren't in the organization's directory.|
|Existing guests||Allow sharing with only people already in your directory. These users may exist in your directory because they previously accepted sharing invitations or because they were manually added. (You can tell an external user because they have #EXT# in their user name.)|
|Only people in your organization||Prevent all site users from sharing any site content externally. (This is the default setting for new classic sites.)|
- Managed Metadata error - The data returned from the tagging UI was not formatted correctly
- How to generate client id and secret to register SharePoint App with OAuth
- Create SharePoint Site Collection with new Content database in existing web application
- Fix Error 2711 SQL RBS client - The installer has encountered an unexpected error. The specified Feature name ('Docs') not found in Feature table
- How to exclude results from SharePoint Search
- 'Edit Document' Requires a Windows Sharepoint Services-compatible application and Microsoft Internet Explorer 6.0 or higher
- [Solved] SharePoint Access Denied error editing Document Name
- Recommended size and resolution for SharePoint Online Site logo
- SharePoint Server 2016 IT Preview - new improved Features and Enhancements
- Restore deleted Office 365 SharePoint group site
- SharePoint An unexpected error has occurred - Correlation ID and PowerShell Merge-SPlogfile
- [Solved] SharePoint Search Internal server error exception
- SharePoint CAML query error - The XML source is not correct
- How to hide quick launch in SharePoint classic site
- Not receiving email notification alert in SharePoint Online workflow - Power Automate, FLOW
- Change SharePoint search results FullTextSqlQuery RowLimit 10000
- Fix Power BI error Access to the resource is forbidden when connecting SharePoint Online List as data source
- [Fix] Restricted View permission level missing in SharePoint Online site library
- How to upload file programmatically to SharePoint Document Library using Server Object Model C# .Net
- How to create classic site in SharePoint Online
- That did'nt work, Issue type User not in directory - SharePoint external access error
- Merge-SPlogfile PowerShell - SharePoint Correlation ID error
- Fix Power BI 404 not found error when connecting SharePoint Online List as Data Source
- SharePoint Server 2016 IT Preview Deprecated Removed features
- SharePoint error - An exception occurred when trying to issue security token: This implementation is not part of the Windows Platform FIPS validated cryptographic algorithms..
- Copy entire directory using Terminal Command [Linux, Mac, Bash] - Linux
- macOS R installation steps - MacOS
- Change Google Chrome Browsers default download location - Chrome
- How to get more information about npm using brew command - HowTos
- Graph API error when querying BookingBusinesses - ErrorExceededFindCountLimit, The GetBookingMailboxes request returned too many results - Microsoft